As you probably have seen, we launched a new website last Friday the 13th. Everything went well despite the date, except that our internal websites disappeared due to a technical hitch. Fortunately, we have found them again but instead of doing the migration to the new system offline for three weeks, I have to do it online as soon as possible. Our internal websites are now fully functional, even if they still lack nice photos. Next year we will do a remake of our internal web pages to assure the accuracy of the content.

Look and structure

The new external website has not only a new look, but it also has a whole new structure and size. Duplicated content has been removed and all information will be in one place. In a system design for that type of information and target group. Hopefully, it will facilitate things for all, both visitors and content producers.

This means that all research groups, personal pages for personnel doing research, and pages for infrastructure have moved into Lund University’s research portal – LUCRIS.

Most of our educational information has moved to either Lund University’s central education pages or to the learning management system Canvas.

Research portal LUCRIS

In the research portal, you may do a lot more things than you could on our website before. You can connect people, projects, infrastructures, activities, prizes and awards, as well as display a lot of other things. On the Staff Pages, you find descriptions of what you can do and how to do it. Next year, we will create good text examples for different types of content in LUCRIS.

Personal/profile pages

We have moved the text and photos from your personal pages on our old website to your new personal pages in LUCRIS. Please, have a look at your page and see if anything is missing or must be updated. Just like on our old website, you are able to edit your personal page yourself. All our personnel doing research must have at least a description text in English and a photo. If you have a permanent position, you should also have a text in Swedish in LUCRIS.

Instructions on how to update your profile page on the Staff Pages. 

If you have a link to your personal page in your email signature, please update it. The links to LUCRIS is not readable to humans. Make an HTML-link instead by using the chain ikon on your text and paste your LUCRIS-link. The link text may read as follow “My profile in Lund University’s research portal”.

Also, remember to remove any links to your old web pages in LUCAT. You do not need to add the new LUCRIS-link here. There already is a link to your page in the research portal auto-generated. You log into LUCAT with your LUCAT-ID.

Projects

If you want to create a new project, edit an old one, or make an old project invisible, you can do this by yourself too. How to manage projects on the Staff Pages. 

Some projects are already added to LUCRIS. Are they still active and valid in the state they are in right now? Please, check if they are up to date.

Errors

If you find any errors that you cannot fix by yourself in LUCRIS or any errors on our new website, please, send them to your LUCRIS publisher who will collect the errors and send them to me.

Web/LUCRIS publishers

We have reduced the number of web publishers and will instead appoint specialists to all pages. These specialists will assure that the content is correct, but they will not write texts, do updates in the system or manage any structures.

Our former web publishers have now become our new LUCRIS publishers. Although you are able to do much more by yourself in LUCRIS, you may still get help from your LUCRIS publisher. Just as before, the LUCRIS publisher will keep an eye out for new people in their research groups and contact them to get texts and photos into LUCRIS. The LUCRIS publisher will also look for new projects. If they find any, they will contact you and ask if you want to create a project in LUCRIS, either by yourself or with their help.

Right now, the LUCRIS publishers are looking over the projects already in LUCRIS to ensure they are up to date. You might get an email from one of them soon.

Our LUCRIS publishers are:

• Animal Flight Lab – Per Henningsson
• Animal Navigation Lab – Johan Nilsson
• Animal Physiology – David O’Carrol
• Aquatic Ecology – vacant, Christer Brönmark is acting as a stand-in until further notice
• Biodiversity and Conservation Science – Katja Kozjek
• Bioinformatics – Claes von Wachenfeldt
• Evolution and Ecology of Phenotypes in Nature – Johan Nilsson
  Evolutionary Biology – Johan Nilsson
• Evolutionary Ecology and Plant-Insect Interactions – Katja Kozjek
• Genetics of Sex Differences – Johan Nilsson
• Life History and Functional Ecology – Johan Nilsson
• Lund Vision Group – Eva Landgren
• Mammalian Rhinarium – Ronald Kröger
• Microbial Ecology – Mads Schou
  Microbiology Group – Claes von Wachenfeldt
• Molecular Ecology and Evolution Lab – Mads Schou
• Molecular Genetics and Genetics – Claes von Wachenfeldt
• Pheromone Group – Erling Jirle
• Plant Biology – Katja Kozjek
• Soil Ecology – Katja Kozjek
• Systematic Biology Group – Katja Kozjek
• Theoretical Population Ecology and Evolution Group – Jörgen Ripa

Frequently asked questions about the new website, especially our pages in the research portal

I can’t find my personal page on Department of Biology’s website. Where is it?

We have moved all personal pages belonging to personnel doing research to the research portal. You find your new profile page under the Researchers tab on the Department of Biology’s and your research group’s pages in the portal.

Why am I not belonging to my research group?

If you find that you are not connected to your research group or miss other people, please contact your Human Resources administrator. They help you connect people to the right research group. Find out who your Human Resources administrator is on our internal website.

Where are all publications belonging to my research group?

With help of the central research portal support, we are working to connect publications to your research group. You can also connect your own publications manually to the research group.

Where are my projects?

We have not moved any projects from our old website to the research portal. You can create a project by yourself or get help from your LUCRIS publisher. Instructions on how to create a project on the Staff Pages. 

Where can I find the texts from the old website?

I have archived the old websites in a zip-file and uploaded it to LU-BOX. Carin Jarl Sunesson has sent out an email with the link. If you have not got the mail, contact Inger Ekström and she will send you the link. After you have downloaded and un-zipped the file, find the file index.html, and double click it. This will open a new tab in your web browser and you are able to surf the old website on your own computer. If you have Windows and a problem un-zipping the file, use the software 7-Zip for unpacking. 

Why can’t I upload photos to my project and profile page? The web pages in the research portal look old.

Today, you cannot upload any images to your projects and profile page. Sometime at the beginning of next year, there will be a major upgrade to the research portal. The portal will get a new look and feel.

Good luck and don’t hesitate to contact us if you have any questions,
Inger and Viki

I have seen a tendency among researchers and research groups to create their own external websites. The department strongly objects to this. It is not a good idea for a couple of reasons.

First, it confuses the visitors. If the same things have many different websites, which is the “true” one, which one is up-to-date and which is the most current one.

Second, how do the visitors know that it is not a scam? I have seen .com (since when did the University become commercial?), .org or .se sites. Sometimes the private websites use the Lund University logos, sometimes they write Lund University somewhere in the text. Who is behind the site? Lund University, a private person or someone trying to look like Lund University? Not at all easy to know. If it really is Lund University, the sites must follow the graphic profile.

If you are unable to have things inside Lund University’s web publishing system Drupal, due to technical reasons, put them in iframes. There may be problems to put some databases or other systems in iframes. If this is the case and you really see no option than to have things on an external website, use the html and css templates in Bildbanken. By doing so, you get the correct graphic look.

Third, if you take of your time to produce a website of your own, you will most likely not put as much effort in updating and taking care of your information at the department’s website. Visitors will not find what they search for and will leave disappointed. Lund University’s websites will be more and more shattered and in the long run it will be more and more difficult to find information.

Of course, you are allowed to blog, twitter and such. But make sure that you do this either as a private person or an official person/research group and state that clearly. If it is an official social media channel, follow the Lund University’s guide for social media at the Staff Pages.

Keep in mind that Lund University is an authority and as such we have a responsibility for the information on our web. The information must be up to date and correct.

So please, give a little bit of love to your LU web pages!

Inger Ekström on behalf of Christer Löfstedt

Our web pages are divided into external and internal websites in both Swedish and English. The external websites are directed to visitors NOT working at the Department of Biology, like students, researchers from other departments or universities, or the public at large.

The internal websites are for you who is working at the Department of Biology. Here you will find information you need for your employment and work as a PhD student, teacher, researcher, administrator or such. Our internal websites work in the same way as the Lund University’s central Staff pages.

You will also find calendars at our internal websites. These calendars are different from the external calendars. In the internal calendars, you will find nearly everything that is happening at the department. Besides to inform about what is happening, the internal calendars should also function as a help when you plan an event. It is not funny to have arranged an event and find out that all people are doing something else. Do not forget to inform me about what is happening.

You will find the internal websites at www.biology.lu.se/internal or at www.biologi.lu.se/internt. There are also links in the header at the external websites. If you have trouble finding our internal websites; use the links above and then create a bookmark or set the internal website as a start page in your browser.

I hope this will clarify things a bit,
Inger

Our English internal website is launched at last! Most of the content at our Swedish internal website is now also available in English. The content concerning teaching is not translated (all senior teachers speaking Swedish (?)).

There are only a few forms translated to English. You will find these at the English website. At the Swedish one, you will find all forms, both Swedish and English.

In connection to this launch, I have also reorganized the web pages. Now the structure is more like the Lund University Staff Pages. Hopefully, it will be easier to find what you are looking for.

I hope this will facilitate for all of you. Do not hesitate to make suggestions and report errors to me.

Happy surfing,
Inger

Per Vestergren är också ansvarig för verkstaden i Biologihuset och alla inom institutionen är välkomna att använda denna förnämliga service till ”självkostnadspris”. Kontakta Per om du vill veta vad som kan erbjudas!

En beskrivning av intendent-funktionerna  inom respektive hus är under utarbetande och kommer vad det lider att publiceras på vår webb.

Inom Ekologihuset fungerar Biblioteket också som Reception. Hur behovet av reception inom Biologihuset skall fyllas är under utredning och diskussion.

Arbetet med att sjösätta fungerande interna hemsidor för Biologiska institutionen avancerar. I september bör information av ovanstående slag kunna hittas på dessa! Till dess: Håll ut, försök att pragmatiskt hantera informationsunderskottet och njut av sommaren!

Christer Löfstedt

för min del är det väl tjänstefel om man inte läser den ;-)!!”

Så illa är det inte, men däremot blir kanske den medarbetare vid Biologiska institutionen som läser mina blogginlägg med tiden lite bättre informerad än övriga, vad det nu kan vara värt?

Tjänstefel i någon mening är det dock att inte följa informationen och diskussionerna på Biologibloggen, alltså på denna sida!

Ledningsgruppen träffades första gången för året i tisdags. I ledningsgruppen ingår som tidigare meddelats prefekten, biträdande prefekten, Anders Hedenström, Dan E. Nilsson, Anders Tunlid och numera också administrativa chefen Monica Pardon. Vi kommer att ses mer eller mindre regelbundet för att stämma av vad som behöver göras och fördela arbetet. Det är meningen att ledningsgruppen skall kunna avlasta prefekten och fungera som ett bollplank – men besluten fattas av prefekten och styrelsen. I tisdags diskuterade vi bl a det stundande styrelsemötet och hur underlagsmaterial och kallelser skall distribueras. Framöver kommer sådana handlingar att läggas ut på institutionens hemsida. På så sätt blir informationen tillgänglig för alla och inte bara för styrelsens ledamöter. Den som vill kan också lämna kommentarer och på så sätt göra sin stämma hörd. Prefektbeslut av betydelse kommer att publiceras löpande på institutionens hemsida.

Sammansättningen av grundutbildningsnämnden och forskarutbildningsnämnden är nu klar och jag kommer att lägga ut informationen så fort jag hinner. Jag och ledningsgruppen har en någorlunda klar plan för vad som måste göras och i vilken ordning detta skall ske när den nya institutionen nu skall börja fungera. Jag har tidigare utlovat en tidsplan för några av de viktigare momenten och jag tänkte presentera den för styrelsen nästa vecka. Sedan läggs den också ut här.

Uppdatering
För att förtydliga var handlingar och beslut kommer att hamna: de kommer alltid att först publiceras här på Biologibloggen. När en fungerande webbplats för institutionen finns kommer handlingarna att även finnas på de interna statiska sidorna där. För mer info hur informationsflödet kommer att fungera se föregående inlägg Ny webb i uppstartsfasen. /Inger

Innehållet här på BiSambloggen kommer att flyttas till biologibloggen biologi.blogg.lu.se. Här bloggar vi fortlöpande om vad som händer i styrelsen, nämnder och arbetsgrupper. Kort sagt vad som är på gång. Här kommer också policydokument och liknande som produceras inom institutionen att först publiceras. Genom kommentarerna får vi även möjligheter att diskutera vad som händer.

Viktiga dokument som publicerats på bloggen kommer sedan att flyttas till statiska interna sidor. Dessa kommer troligen att få adressen www.biologi.lu.se/internt. Här kommer även all praktisk intern information ligga, t ex hur gör jag när jag blir sjuk, doktorandstege, lärarinfo etc.

På www.biologi.lu.se kommer det finnas statisk information för externa webbplatsbesökare. Här kommer vi även ha nyheter och kalendarium med uppgifter om t ex seminarium och disputationer.

För medlemmarna i arbetsgrupper och nämnder ska kunna arbeta med dokument och dela information kommer vi att lägga upp Sharepointsidor.

Till sist har vi prefektens egen blogg Spegellandet där Christer kommer att dela med sig av sina egna tankar och reflektioner.

Det första vi måste göra är en kommunikationsplan för att klargöra syfte, mål och målgrupper, sedan börjar själva arbetet med att få ihop allting till en helhet som fungerar och hjälper oss i vårt arbete.

Har du några synpunkter? Skriv gärna en kommentar.
/Inger