Companies use HRMS platform to fuse essential HR functions like employee records management, payroll organization, hiring, benefits management, time and attendance tracking, staff performance management and competency and training records management. 

If you’re looking for a system of your own, Cilfi is one of the most efficient & state of the art solution available or you can also check out the platforms available on the Best Workflow Software – 2020 List of Top 10 Workflow Tools. 

However, if you’re already ahead of the game and acquired an HRMS software, then you’re going to love the advantages it can supply to your team. It might not be very easy to determine that yet, especially since research claims that 8 out of 10 organizations struggle with adopting their software, so if you’re new to the system, learn how to use its features to your advantage and prepare for its role in the significant transformation to your HR operations. 

Here’s how you can maximize your HR electronic filing system’s features for your organization:

Empower your employees:
Most HRMS software are equipped with self-service access that enables employees to oversee the HR processes they are involved in such as monitoring time and attendance, managing benefits, checking compensation and organizing personal information. 

For instance, the most modern HRMS software allow your team members to mark their own attendance through their smartphones by taking a selfie or sharing their location. Some even have additional functions such as barcode mapping and facial recognition.

When employees take charge of their own involvement in the team, you foster their engagement with their work and with your organization. As Forbes puts it, it’s impossible to empower your company without empowering your workforce first. 

Besides encouraging engagement, these features go beyond basic employee records management, since these employee-empowering functions can also cover businesses that operate in multiple locations, have various branches and run firms with different purposes. They’re location-specific, so you don’t have to worry about area or about future expansion.

Track employees
If you have field employees, you’re most likely going to need to use your HRMS software to monitor them during office hours. The good news is that most platforms have a live employee tracking function that allows you to do so as per company regulations. 

To make monitoring field workers easier, take advantage of your platform for HR records management. Check for continuous and real time location tracking to simplify overseeing on site staff and incorporate it to your attendance and time tracking processes.

Think about affordable and accessible payroll processing
Today’s technology is enabling ventures to work smarter and not harder. For HR payroll solutions, functions from HRMS software can help your HR department operate like a fine-tuned timepiece, even going as far as solving challenges for HR in recruitment. 

With an HR electronic filing system, you can access your payroll anywhere as long as there’s a stable internet connection. You can even use your software’s functions to address present payroll needs alongside future concerns that might need to be resolved. 

In some cases, some platforms offer to take care of your taxes for you by filing them on your behalf and supplying you with your region’s precise payroll and tax policies. 

Display product worth 
Once you implement your HRMS software, it’s necessary to properly illustrate the value it brings to your enterprise. In order to execute this, you need to have a sufficient and strong grasp of your existing HR processes and their productivity. 

Having an understanding of your operations equips you with a measuring stick to compare and assess your processes post-product implementation. This is especially important for organizations that had to make changes in HR records management to accommodate their software. 

Although there are some processes that can be tricky when it comes to exhibiting your software’s advantages, it’s necessary to generate benchmarks that will effectively calculate success.

Talk to your provider’s support team
HR records management is a tricky thing, which is why the measure of a robust software does not only come in the features it is equipped with. It also includes the specialists behind the platform. 

If you’re looking for how to maintain employee records in an effective manner, your software’s support team can provide you with additional guidance when it comes to using and configuring your platform for your company. 

Don’t hesitate to contact them and raise suggestions or concerns. You can even ask them to make a bespoke HR electronic filing system for your organization, so that all functions of your software align with your business needs.

A solution for every process
If you’re still having trouble with how to maintain employee records, then you should consider incorporating a platform for HR management. These systems have web-based, mobile friendly tools that can assist you in organizing personnel and payroll, generating information and analytics as well as monitoring time and attendance. 

If the global pandemic has disrupted your HR processes and has forced you to adopt new strategies to go along with the new normal, your company can still remain operational and efficient with an HR electronic filing system. 

Contact our team to learn more about how to leverage these tools and streamline your HR processes with technology developed to empower your employees and HR managers.

Get it on Google Play : Cilfi HRMS
Get it on App Store: Cilfi HRMS

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Cilfi as you might know is focused towards serving SME and MSME segment of India and empowering them with Free HRMS mobile app which is a direct alternative of a biometric application. Biometric machines (finger touch enabled) which were so prevalent in pre Covid times are getting restricted or discarded in most of the organizations now and people are looking for an alternative which is not just a stop gap solution but serves a long-term purpose with contemporary features like location-based attendance, field staff attendance, authentication and cloud access. Cilfi is an ideal solution for organizations having up to 500 employees and who are looking to improve the HR and attendance related processes.

MeraCashier is also targeting the same space of MSME and SME segment, with 60 million such businesses registered in India itself, by providing a supplementary service to the one given by Cilfi app. Bahi Khata Digitalization, i.e. an fintech app that is helping shopkeepers, retailers, distributors go online with their customer balance/ advance management. MeraCashier is also innovating this space with more and more customer focused features, hence having and edge vs. its competitors.

By this partnership users of both Cilfi and Meracashier will be benefited as they will get best of both worlds and can easily manage to automate both their revenue and cost metrics.

This partnership comes at a very important time, when both Cilfi and MeraCashier are angel funded and are at the cusp of taking on the big-league players. MeraCashier and Cilfi HR Management App are perfectly poised to take advantage of highly untapped market. Few of the future revenue stream can come from Financial products to unorganized sector employees, Add-on services to employees and employers, Category specific targeted ecommerce and SaaS based fees from employers.

MSMEs a are recent focus to many startups and govt. bodies. Indian govt’s MSME department has recently launched few good policies and digital exposure activities for the MSME segment, like Champion portal, inclusion of more organization in definition, collateral free loans etc. This will entice more and more MSMEs to start doing their work digitally and which makes both Cilfi and MeraCashier very well placed in getting the best out of this situation. 

India is a land of SMEs and SME is known as a very important pillar of Indian economy and both MeraCashier and Cilfi are dedicated towards helping their users win by utilizing the best in class technology. We hope this partnership is not only fruitful for these two organizations but will bring lot of values to MSME sector of India.  Proudly Made in India and helping it to grow & reach its 5 trillion dream!

Get it on Google Play : Cilfi HRMS | MeraCashier

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I am convinced that nothing we do is more important than hiring and developing people. At the end of the day, you bet on people, not on strategies.

By Lawrence Bossily GE

It’s a well-known fact that all business owners seem to hate paperwork in an organization. Therefore, it can be clearly observed that while your business grows and you hire more employees, you run into an increasingly cumbersome administrative task. And because of this, it’s not easy to find skilled and focused workers with the proper kind of attitude. Due to the change in the economy and technological advancement, many organizations opt for new technologies in order to handle systematic work in each department. Changes in Human Resource Department should be distinctive and not look like they were performed 20 years ago. Presently, technology has transformed the scenario of the business world. And it’s changing rapidly, continuously. It’s all the more a reason to inflict changes into Human Resource domain in this competitive environment before it becomes too late to cope up with the technologies.

Let’s discuss here Five Human Resource roles that can bring the Human Resource Department firmly into the 21st century.

Automate Your Processes

In recent years, the automation of hiring has developed beyond the traditional system of job boards. Applicant Tracking System (ATS) is one of the speedy application systems which help in the preliminary analysis of applicants to find the best fits for a job. Applicant tracking system is designed to organize, speed up the hiring process and also bring transparency. It can post and manage job ads across multiple job sites. These systems maintain a database of new applicants and also people who may continue to be prospects for future openings. Aggregate information about the candidate including any communication. From this prospective ATS system act as a form of customer relationship management.

Powerful Partnership

Powerful partnership can develop an impressive relationship between these key players with these systematic steps.

• Engage everyone in strategic planning.
• Align HR and Finance metrics with company objectives.
• Implement the on-going review process to test efficiencies

Blockchain

This technology holds promises for recruiters hoping to verify candidates more efficiently and for payroll managers who want to establish their organization global compensation process less costly and timelier. Blockchain uses an encrypted digital ledger of public record structured into a cluster of data called blocks and dispersed over networks. It is an effective tool that users find reliable and secure to navigate. Experts predict HR will begin using blockchain within the next 18-24 months.

Intelligent Apps and Analytics

Companies are adopting AI practices to make new app categories, like virtual customer assistants and bots to improve employee performance, sales and marketing analysis, and security. Intelligent apps utilize the potential to change the nature of work and the structure of the workplace. “When building or buying an AI-powered app, consider where its impact will be in the process of how things get done/analysis, or to improve a user’s experience” according to Gartner.

Big Data

Another advancement in technology is Big Data. It assists HR managers to identify what their candidates want, how to market their job openings to them and communicate for the same. When clubbed with other technologies, HR professionals are able to consider a quick decision through valuable information they get. It’s not enough to talk about the need for strategic HR, or about the differences between transactional and strategic HR. Smart companies are creating an environment, one that starts with senior management in which strategic HR can occur.

Technology is here and is ever evolving. Its important to continuously upgrade all our functions esp. HR to the latest technologies to make people more productive!

Cilfi – Your Personal HR Assistant helps you automate all HR related tasks of an organization and helps you increase productivity and efficiency.

Contact Us

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